VIRTUAL FORUM Virtual Event WED 11 DEC 2024 Forum Event Guide 4 EXPLORE MORE
Editorial SAFETY4SEA is Fostering Sustainable Shipping for more than 12 years, hosting the leading safety4sea.com, producing monthly magazines & special publications (100k p.a. circulation onboard & ashore), along with e-mail, video & social media, and delivering SAFETY4SEA, GREEN4SEA, SMART4SEA, CAREER4SEA & Crew Welfare Week Forums & Awards.. Now it is the time to plan for the forthcoming calendar year, therefore we have developed a media pack to fully cover all your needs, from digital and print and a guide for each of the sixteen (16) major forum & awards events we are planning to host for 2024. We trust you will find this information useful and we look forward hearing from you on any queries or requests for additional information you may have. Apo Belokas Founder & Managing Editor, SAFETY4SEA [email protected] Apostolos Belokas @ApoBelokas 4. Forum Outline 5. Tentative Forum Schedule 6. Forum Timeline & Action Plan 8. Sponsor Packs 9. Key Contacts 10. KPIs 11. Terms & Conditions Contents Milestones SAFETY4SEA Site & Forum 10/2010 GREEN4SEA Forum 04/2012 CAREER4SEA Forum 12/2015 SMART4SEA Forum 02/2016 GREEN4SEA Awards 04/2016 SAFETY4SEA Awards 10/2016 SMART4SEA Awards 01/2017 SAFETY4SEA Limassol Forum 04/2018 SAFETY4SEA Hamburg Forum 11/2018 SAFETY4SEA Singapore Forum 11/2018 SAFETY4SEA London Forum 03/2019 SAFETY4SEA Manila Forum 11/2019 CAREER4SEA Awards 12/2019 Crew Welfare Awards 06/2022 Crew Welfare Week 06/2021 6th SAFETY4SEA Limassol 14th GREEN4SEA Athens 2nd GREEN4SEA Singapore 4th SAFETY4SEA Manila 4th SAFETY4SEA Hamburg 5th SAFETY4SEA London 16th SAFETY4SEA Athens 5th SAFETY4SEA Singapore 2nd SAFETY4SEA Dubai 12 FEB 12 MAR 28 MAR 1 APR 14 MAY 18 SEP 1 OCT 22 OCT 19 NOV 5th Crew Welfare Week 24-26 JUN 9th SMART4SEA Awards 10th GREEN4SEA Awards 4th Crew Welfare Awards 10th SAFETY4SEA Awards 28 FEB 9 MAY 25 JUN 30 OCT Singapore Maritime Week Sea Asia, Singapore Nor-Shipping, Oslo London International Maritime Week Maritime Cyprus Europort, Rotterdam 24-28 MAR 25-27 MAR 2-6 JUN 15-19 SEP 5-8 OCT 4-7 NOV Forums - In Person Forums - Virtual Awards - Virtual Exhibitions Attendance 2024 : So far: 12 Forums | 4 sets of Awards | 7 Cities 98 Events | 60k Delegades | 1,800 Speakers events.safety4sea.com FUTURE EVENTS JOIN US IN ONE OF OUR FREE ATTENDANCE Learn more & Register at events.safety4sea.com 2 8th CAREER4SEA Virtual Forum I Event Guide
Forum Outline Scope Enhancing Shipping Image to the younger generation Duration This will be a FULL DAY event, 4 sessions with a MAX of 24 speaker slots, with MAX 10 min presentation and 60 min panel discussion Date WEDNESDAY 11 DECEMBER 2024 Website https://events.safety4sea.com/2024career4sea-virtual-forum/ Concept This is a PRO BONO / NON PROFIT event. ALL Attendees will have FREE admission, ALL conference costs shall be covered in full by the sponsors Target Audience Undergraduate & postgraduate students, Young people interested in exploring the opportunities of a career in shipping industry Location This is a Virtual Event, which will be broadcast on event’s web page Background This will be the 8th Annual CAREER4SEA Forum EXPLORE PREVIOUS FORUM Tentative Forum Schedule Panel #1: Developing the future workforce Digitalization and decarbonization are presenting significant challenges to the maritime industry. As the sector undergoes a radical transformation driven by these forces, it must also focus on attracting, retaining, and preparing talent for the future. ●● Key challenges due to digitalization & decarbonization ●● Shipping 2030/2050: How the demands of GenZ and GenA differ ●● Effective strategies to attract and retain talents ●● How maritime organizations can respond today for the future of work Panel #2: Build a clear narrative to raise industry’s profile To secure the future of the maritime industry, companies must adapt to the evolving expectations of younger generations. This involves challenging stereotypes, promoting diversity, and embracing new workplace trends. Above all, prioritizing well-being is not just a trend but a necessity. ●● Career opportunities for young professionals ●● Why industry is talking about DEI (Diversity, Equity, Inclusion), Mentoring & Psychological Safety ●● The swift from DEI to MEI (Merit, Excellence and Intelligence) ●● How to promote wellbeing and a work-life balance within the industry Panel #3: Seafarers’ perspectives A discussion with seafarers aims to highlight the key challenges they face both at sea and ashore, while exploring their career prospects. It will also address how future developments, such as automation and decarbonization, will impact seafarers, and provide an opportunity to hear their perspectives on the changing maritime landscape. The discussion will cover the following topics: 1. What are the pros and cons of pursuing a career at sea? 2. What is the most exciting or rewarding issue onboard? And what is the most challenging issue onboard? 3. How effective is the communication with the people ashore (Corporate/Family/Friends)? How can this be improved? 4. What do you think are the barriers to socializing onboard? What can we done to improve this? 5. In your view, has the maritime industry developed an attractive working environment for young people to join today? What needs to be done further? 6. What is your key message/ advice to young people who are interested in a career at sea? Panel #4: Effective training, upskilling & re-skilling programmes There’s a lot of hype around soft skills, and there’s no doubt they play a crucial role in professional development. This moment offers a real opportunity for the sector to reinvent its value proposition to current and prospective professionals, while identifying new training methods and approaches. ●● Focus on soft skills development ●● How to nurture agility, adaptability- the importance of continuous learning ●● The transformation of training: new concepts needed ●● Ensuring a people-centered transition The 4 principles of CAREER4SEA 1. Promote the dynamic profile of the Shipping Industry to the younger generation 2. Present the unique Shipping Complex and transfer the true love for the sea from the industry personalities to the new generation 3. Give the opportunity to the youth have a clear and deep lookout of the dynamic and global character of the Shipping Industry and contribution to the Economy 4. Attract young people to the shipping industry, focussing in undergraduate and postgraduate students 8th CAREER4SEA Virtual Forum I Event Guide events.safety4sea.com 5 4 8th CAREER4SEA Virtual Forum I Event Guide events.safety4sea.com
Forum Timeline Forum Action Plan Market research AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY Stakeholder survey to develop agenda Call to stakeholders Intention to sponsor & speak FRI 13 SEP 2024 Event advertisement via social media & e-mail campaigns Panel finalization FRI 11 OCT 2024 Program finalization FRI 25 OCT 2024 CAREER4SEA Virtual Forum | WED 11 DEC 2024 Event evaluation survey by delegates Event Press Release Presentations videos at YouTube Event coverage at SAFETY4SEA Log magazine Event advertisement at SAFETY4SEA Log magazine Pre-Event Activity Market survey to develop the agenda and collect speaking proposals Site Skin placed at www.safety4sea.com 2-3 months ahead of the event Banners placed in organizer sites and media sponsors in Greece and abroad Mail campaigns to past attendees, and key industry executives (10-40,000 contacts) Extended social media campaigns, aprox 4-6 weeks ahead of the event Banner at the daily mail newsletters, circulated to over 35,000 contacts on a daily basis Full paper magazine advert on the SAFETY4SEA Log magazine of the event to boost event awareness Personal invitations circulated in local market ship Operators to participate to the event Post-Event Activity Article of each presentation, edited and submitted for review to be posted on website and circulated via daily mail Video of the presentation to be posted on YouTube, on website and circulated via daily mail Social Media mentions on quotations and posting of articles and video presentations Extended coverage (6-8 pages) on the next edition of the SAFETY4SEA Log magazine of the dedicated event (10,000 copies, to be circulated in Greece & abroad and possible major events as communicated in advance) Key Success Factors ●● Delegate satisfaction ●● Delegates mix, numbers & interest ●● Presentations tuned for the audience ●● Panel discussion & audience participation ●● Memorability of the event after 6 months ●● Media buzz before, during & after the event ●● Overall event organisation & administration 1 3 4 2 1 2 2 4 5 3 6 7 2 4 5 3 6 8 7 2 4 5 3 6 9 7 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 ! Refer to pre-event and post-event activity regarding description of above action, at next page events.safety4sea.com events.safety4sea.com 6 8th CAREER4SEA Virtual Forum I Event Guide
Sponsor Packs Sponsor Benefits Event Sponsor Conference Sponsor Headline Sponsor 1. Corporate logo and 200 word profile, hyperlinked to sponsor’s website, in the event’s dedicated micro site 2. Name promotion in all e-mails communications (35,000+ recipients) for 4-6 weeks ahead of event 3. Logo/Name promotion on press releases & post event publicity 4. Logo/Name at banner to be displayed on event holding slide during virtual forum and videos on YouTube 5. Speaker/Panelist photo a bio (200 words) posted on Website promoted during pre / post event marketing 6. Speaking Slot (up to 10 min) in line with Organiser’s Guidance 7. Speaker to participate in panel discussion (aprox. 60 min panel, no presentations during panels) 8. Speaker presentation article edited / posted on event website and boosted via social media (FB, X, LI) 9. Speaker presentation video posted at the event website and boosted via social media (FB, X, LI) 10. Provide keynote at the opening of the event 11. Unique opportunity to associate with the event as a Headline Sponsor, tagged with “in association with” in all comms 12. Unique opportunity to associate with the event as a Headline Sponsor and get 2x speaking/moderating slots and also provide keynote at the opening of the event COST (in EUROS, Excl. VAT) 1,000 € 2,500 € 5,000 € Apo Belokas Founder & Managing Editor [email protected] Angela Chatzigeorgiou Media Team Manager [email protected] Joanna Saltaoura Events Team Manager [email protected] SAFETY4SEA is Fostering Sustainable Shipping for more than 12 years, hosting the leading safety4sea.com, producing monthly magazines & special publications (100k p.a. circulation onboard & ashore), along with e-mail, video & social media, and delivering SAFETY4SEA, GREEN4SEA, SMART4SEA, CAREER4SEA & Crew Welfare Week Forums & Awards. Key Contacts Why Sponsor 1. Seize a unique opportunity to gain visibility worldwide as besides participating virtual delegates, the event gets visibility through our Site, Social Media, magazine and Media Partners 2. Unparallel wide visibility before and after the event via Marketing on our SAFETY4SEALOG (paper magazine), Social Media, www.safety4sea.com and YouTube Why Speak 1. We may assign a 10-12 min speaker slot with enough time to present a subject plus panel participation 2. You will gain unique visibility via SAFETY4SEA LOG (paper magazine), Social Media, safety4sea.com article and YouTube presentation 8th CAREER4SEA Virtual Forum I Event Guide events.safety4sea.com events.safety4sea.com 9 8 8th CAREER4SEA Virtual Forum I Event Guide
94 Events 265 Awards 59k Delegates 1.7k Speakers 1.3k Sponsors 8.7k Organizations 14 Virtual Forums 80 In-Person Forums 7 Cities 14 Annual Events Terms & Conditions (TAC) 1. Attendance Confirmation & Invoicing a. Sponsorship registration is binding once it has been received in writing of any form accepting in full these TAC, Sponsor Guidelines and any other instructions provided by the Organisers. Any sort of reservations should be communicated in writing to the Organisers. b. Invoicing shall be carried out on confirmation of sponsorship and invoice should be settled within 30 days or 15 days from the event, whatever comes first, free of bank charges. Failure to meet payment deadline may entail loss of the allocated sponsor package and associated speaking slot. c. Cancellations of attendance will be without any cost 45 days ahead of the event, at the cost of 20% of the sponsorship for cancellations between 45 to 15 days from the event while cancellations within the last 15 days of the event will have 100% charges on the sponsorship due. 2. Co-ordination of Sponsors & Speakers a. Guidelines to speakers and Guidelines to sponsors shall be communicated well in advance of the event in separate documents that include important provisions on matters concerning successful delivery of the event, expected preparation and performance during the event etc. b. Sponsors are required to co-ordinate with the Organisers and prepare their speakers for the event. c. By participating to the event sponsors and speakers agree to the public posting of their name and logo and the subsequent distribution of presentations to the public via web and YouTube. d. All marketing material to be circulated throughout the event should comply with all applicable national and International legislation, local customs and practice. Organizers reserve the right to refuse or request removal of any material that may be found offensive of any form or may be regarded unsuitable of any form. e. Sponsors are responsible to deliver any material required at the venue of the event, meeting relevant deadlines as otherwise instructed by the Organisers, at their own expenses. 3. Organiser’s Slot Allocation Policy a. As event is provided for FREE to the delegates ALL expenses are to be covered by the sponsors, therefore sponsorship is a prerequisite for service and product vendors in line with the event guide. b. As organizers are interested in providing a wellrounded, sustainable event Direct Marketing will NOT be allowed during presentations in line with Speaker guidelines. c. Organisers reserve the right to allocate Presentation slots to keynote speakers, industry experts, associations and ship operator’s executives to the best interest of the event agenda. 4. Program Development a. Organisers reserve the right to finalise the conference program to the best way possible allocating slots to any organisation to their discretion to the best interest of program diversity and fulfillment. b. Organizers reserve the right to alter/change any part of the program/event for any reason. c. An inability to fulfil the sponsor’s desire for a specific speaking slot, does not give the sponsor the right to cancel their booking, require a price discount, claim compensation or the like. d. Slot allocations will follow the deadlines announced in the event guide and will follow the principle “first come – first served” to the best interest of the agenda development. e. Organisers reserve the right to allocate any speaking slot elsewhere in case a registered sponsor fails to meet nomination of speaker or other important deadlines communicated in advance regarding the conference program. 5. Sponsorship Expectations a. Organisers are not responsible in any way to fulfil any Sponsorship expectations beyond those explicitly described in the event guide and common practice. More specifically organisers are NOT responsible to co-ordinate any 1-1 meeting or make business introductions to event delegates. b. Organisers accept no liability towards the sponsor for possible low support for an event by other sponsors or delegates, or for the absence of possible key spon- sors or meeting commercial sales and contact targets set by the sponsors. 6. General a. In the event of individual provisions of a Sponsorship Agreement or of these TAC being or becoming partly or as a whole ineffective, this will not affect the effec- tiveness of the remaining conditions. b. Any failure of the Organisers to insist upon strict performance of these TAC shall not be deemed a waiver of any Organiser’s rights or remedies nor be deemed as a waiver of any subsequent default by the Sponsor. c. The place of performance for all obligations resulting from or in connection with the sponsorship agreement is Piraeus, Greece. Key Performance Indicators (KPIs) 8th CAREER4SEA Virtual Forum I Event Guide events.safety4sea.com events.safety4sea.com 11
Explore the world of SAFETY4SEA about.safety4sea.com Selection of Past Sponsors events.safety4sea.com THE EXCELLENCE OF SIMPLICITY SUN ENTERPRISES LTD. AN UNCOMPROMISING PURSUIT OF QUALITY
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